Kia Store Biller – Accounting Department
📍 Location: Kia Dealership
📊 Reports To: Controller / Office Manager
Join a fast-paced, high-performing dealership where your accuracy and organization directly impact cash flow, profitability, and a smooth month-end close.
We are seeking a motivated, detail-driven Store Biller who understands the full lifecycle of a vehicle deal and takes pride in getting it right the first time. If you enjoy owning your work, staying ahead of deadlines, and being a key partner to sales, F&I, and management, this role is for you.
The Kia Store Biller is responsible for the complete, accurate, and timely billing of all retail, lease, and wholesale vehicle deals. This position ensures compliance with federal, state, and manufacturer requirements, maintains clean accounting schedules, supports daily funding and cash flow, and plays a critical role in preparing the store for a smooth and predictable month-end close with Kia.
This role is ideal for someone who thrives in a structured environment, enjoys problem-solving, and understands how dealership accounting impacts the entire operation.
Review all deal jackets for accuracy, completeness, and compliance
Verify all required customer and dealership signatures
Ensure required compliance checks are completed, including Office of Foreign Assets Control (OFAC) and Red Flags
Confirm title documents and Buyer’s Guides are accurate and complete
Verify the bill of sale matches the contract and amount financed
Ensure all product contracts (VSC, GAP, maintenance, etc.) are printed and included
Follow up with F&I and Sales on missing or incorrect documentation
Review scrubber findings and resolve discrepancies
Bill all deals in DealerBuilt using established templates
Identify and escalate template or posting issues (itemized deduction codes, fee mappings, etc.)
Post deals to recognize revenue and finalize each sale
Verify front-end and back-end gross using internal dashboards
Post daily bank funding to maintain accurate cash flow
Match funding to the correct deals
Move funded deals to the title clerk for processing
Flag partial fundings or discrepancies for immediate follow-up
Review rebate schedules weekly
Submit and track incentives through Kia programs
Post factory statements (holdback, floorplan assistance, KRS) after month-end cleanup
Submit and pay product contracts weekly
Process customer and lender cancellations
Post chargebacks and refunds
Maintain warranty receivable schedules
Maintain and reconcile:
New inventory schedule
Used inventory schedule
We-Owe schedule
Finance reserve schedule
CPO schedule
Deferred KRS
Deferred floorplan assistance
Post finance reserve statements as received
Reconcile the reserve schedule and follow up on missing items
Perform a simple comparison between the sold-deal log and the customer list from DealerCards
Confirm counts and variances are reasonable
Report discrepancies to the Controller or Office Manager
Bill all deals by the first business day of the new month
Complete any remaining billing by noon on the second business day
Update the salesperson commission spreadsheet and submit for Sales Manager approval
Perform final cleanup of inventory, deferred, and We-Owe schedules
Post factory statements after cleanup
Support month-end accuracy and readiness
Issue refund, referral, and miscellaneous checks as needed
1–2 years of dealership accounting or billing experience preferred
Strong understanding of dealership deal flow and documentation
Exceptional attention to detail and follow-through
Ability to manage a high volume of transactions with accuracy and consistency
Proficiency with Excel and dealership management systems (DealerBuilt experience is a plus)
Clear, professional communication and strong internal customer service skills
Ability to work independently, prioritize tasks, and meet strict deadlines
This position is best suited for someone who:
Takes ownership of their work and follows issues through to resolution
Understands how clean billing and schedules protect gross and cash flow
Enjoys being the behind-the-scenes partner that keeps the dealership running smoothly
Is motivated by accuracy, structure, and continuous improvement
The Store Biller is a critical part of the dealership’s financial engine. Accurate billing, clean schedules, and timely funding directly impact cash flow, financial reporting, and the dealership’s ability to close each month smoothly and confidently. Your work protects the integrity of the store and supports every department’s success.